Nominations from full members for the Chairperson and for the Executive Committee may be made at the Annual General Meeting. Should nominees exceed vacancies, election shall be by ballot.
7. ELECTION OF THE EXECUTIVE COMMITTEE
(a) The Chairperson and Executive Committee, consisting in total of not less than six or more than ten members, shall be elected at an Annual General Meeting by the Members.
(b) The Chairperson and each member of the Executive Committee shall hold office for a period of 2 years from the conclusion of the Annual General Meeting at which they are elected, at the end of which they will stand down, but will be eligible to stand for re-election indefinitely.
(c) One half of the Executive Committee shall be elected at each Annual General Meeting.
8. FUNCTIONS OF THE EXECUTIVE COMMITTEE
(a) There shall be an Executive Committee consisting of a Chairperson and such other persons elected under Clause 7a. It shall be the duty of the Executive Committee to implement the general policy of the Association.
(b) The Executive Committee shall have powers to co-opt members, provided that the number of such co-opted members shall not exceed one-third of the total of the committee.
(c) The Executive Committee shall meet not less than three times per year.
9. APPOINTMENT OF COMMITTEES
The Association and/or the Executive Committee may appoint such sub-committees as may be deemed necessary, and shall determine their terms of reference, powers, duration and membership.
10. MEETINGS OF THE ASSOCIATION
(a) The Association shall meet for a General Meeting not less than once a year (including the Annual General Meeting).
(b) When the Annual General Meeting of the Association is held, at least fourteen days clear notice shall be given in writing by the Secretary to the members, together with lists of nominations for the Executive Committee. Other meetings of the Association shall be held at such times as shall be decided by the Executive Committee.
(c) An emergency meeting of the Association may be called at ten days notice at the written request of one-fifth of the total full membership, or by the Chairperson of the Association or by the Executive Committee.
(d) At the Annual General Meeting of the Association the business shall include the election of members of the Executive Committee. The business shall also include a report from the Chairperson and the Treasurer and such other reports as seem necessary on the previous year’s activities.
(e) Each full member of the Association shall have one vote.
(f) Decisions taken at the General Meetings or Annual General Meetings shall be by a simple majority of a show of hands.